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LAMPAC Board Policies
Louisiana Medical Political Action Committee
BOARD POLICY NO. 1
SUBJECT: BOARD MEETING SCHEDULE
APPROVED: ADOPTED 01/08/89
AMENDED: 07/08/04
I.
OBJECTIVE
To increase
political awareness of the LAMPAC board members through education and
participation.
II. POLICY
It shall be the
policy of the LAMPAC board to hold an Annual Meeting on the day
preceding the LSMS Annual Meeting each calendar year. Such other
meetings as may be dictated by elections shall be held upon call.
BOARD POLICY NO. 2
SUBJECT: BOARD MEMBERSHIPS
APPROVED: ADOPTED 03/09/89
POLICY ABOLISHED: 07/08/04
I.
OBJECTIVE
To add two Alliance
seats on the Board of Directors.
II.
POLICY
Two at-large seats
to be filled by the Louisiana State Medical Society Alliance shall be
created. One shall be a director and one shall be an alternate
director, and both shall serve in accordance with the provisions of
Article IV, Section 3, of the Constitution and Bylaws of the Louisiana
Medical Political Action Committee.
BOARD POLICY NO. 3
SUBJECT: PROGRAM DEVELOPMENT
APPROVED: ADOPTED 03/09/89
AMENDED: 07/08/04
I.
OBJECTIVE
To increase
voluntary memberships:
1)
through direct mail solicitations;
2)
through direct recruitment; and
3)
through joint recruiting with AMPAC.
II. POLICY
1) It shall be the
policy of LAMPAC to solicit voluntary political contributions by
direct mail. Although the schedule shall be flexible according to
management and budgetary constraints, general guideline areas follows:
October:
LSMS local component society billings
(initial membership or renewal for next calendar
year)
November/December: LAMPAC renewals
(except current year LAMPAC members)
(statement facsimile or AMPAC
“Carbon Bill”)
January/February:
LAMPAC renewals, LSMS eligible members,
LSMS
Alliance, LSMS interns/residents and/or LSMS
students (except current year LAMPAC members)
(statement facsimile or AMPAC “Carbon
Bill”)
April/May/June:
a) LAMPAC renewals, LSMS eligible members, LSMS
Alliance, LSMS interns/residents and/or LSMS
students (except current year LAMPAC members)
(statement facsimile or AMPAC “Carbon
Bill”)
b) Membership upgrade from regular to
sustainer or
above
July/August:
Non-renewals repeat solicitation
September:
Upgrade repetition mailing
October:
Year-end reminder for current year membership
December:
New membership year begins
Other mailings in
addition to or in substitution for the above shall be permitted, as
the LAMPAC director and/or the LAMPAC chair deems necessary, including
but not limited to, candidate-specific or specific issue mailings.
2) It shall be the
policy of LAMPAC for board members to solicit members directly by
attending local component medical society meetings, hospital staff
meetings and by active recruitment at the LSMS Annual Meeting.
Membership awards and pins and other development techniques shall be
permitted.
3) It shall be the
policy of LAMPAC to use AMPAC as a resource in recruitment, political
education and membership activities and to take advantage of
cost-saving measures through joint solicitations.
BOARD POLICY NO. 4
SUBJECT: LOUISIANA CAMPAIGN FINANCE ACT
APPROVED: ADOPTED 01/08/89
AMENDED: 07/08/04
I.
OBJECTIVE
To insure compliance
with the Louisiana Campaign Finance Disclosure Act.
II.
POLICY
It shall be the
policy of LAMPAC to comply fully with the Louisiana Campaign Finance
Act and all other laws pertaining to the board's operations.
BOARD POLICY NO. 5
SUBJECT: FEDERAL ELECTION CODE COMPLIANCE
APPROVED: ADOPTED 01/08/89
AMENDED: 07/08/04
I.
OBJECTIVE
To insure compliance
with the Federal Election Code.
II. POLICY
It shall be the
policy of LAMPAC to comply fully with the Federal Election Code and
all other laws pertaining to the board's operation.
BOARD POLICY NO. 6
SUBJECT: CANDIDATE ENDORSEMENT PRINCIPLES
ADOPTED 03/09/89
AMENDED: 04/04/03, 07/08/04
I.
OBJECTIVE
To develop a fair
and uniform election policy regarding candidate
support in state and federal races in which LAMPAC will be
involved.
II. POLICY
In the PRIMARY
election cycle it shall be the policy of the LAMPAC board to not offer
financial contributions, and/or letters of endorsement or both in
“major office” races as defined in the Louisiana Campaign Finance
Disclosure Act, hereinafter referred to as “Disclosure Act”.
In the GENERAL
election cycle the board may by a majority of the executive committee
and a simply majority of the board approve financial support and/or
letters of endorsement or both for candidates for “major office”
races. The Board may, at its discretion, interview candidates for the
general election cycle in "major office" races. No consideration for
“major office” races shall be acted upon unless it has been approved
and placed upon the agenda by the LAMPAC chair one week prior to a
scheduled board meeting.
It shall be the
policy of the board to offer financial contributions, and/or letters
of endorsement or both in “district office” races as defined in the
Disclosure Act as a majority of those present of the LAMPAC board may
deem appropriate for LAMPAC activity.
It shall be the
policy of the board to evaluate incumbents and/or candidates running
for the U.S. Senate and U.S. House of Representatives. The board may
abstain from making endorsements in the primary and general election
cycles. The board shall forward recommendations to AMPAC, for
approval by its board, with requests for support being made by AMPAC
on behalf of both organizations.
It shall be policy
of the board not to support or endorse more than one candidate running
for the same “major office”, “district office” or federal race in any
primary or general election cycle.
BOARD POLICY NO. 7
SUBJECT: LOCAL CANDIDATE REVIEW COMMITTEES
APPROVED: ADOPTED 01/08/89
AMENDED: 07/08/04
I.
OBJECTIVE
To encourage
grassroots participation by local component medical societies in
LAMPAC activities.
II.
POLICY
It shall be the
policy of LAMPAC to encourage local candidate review committees to
provide advisory recommendations to the LAMPAC board on “district
office” races as defined in the Louisiana Campaign Finance Disclosure
Act. The LAMPAC director and alternate director for each medical
district shall be responsible for the selection of members and the
establishment of each local committee.
BOARD POLICY NO. 8
SUBJECT: DIRECT POLITICAL INVOLVEMENT BY PHYSICIANS
APPROVED: 01/08/89
AMENDED: 07/08/04
I.
OBJECTIVE
To increase direct
involvement in the political process at all levels by physicians and
their families.
II. POLICY
It shall be the
policy of the LAMPAC board to encourage physicians or their family
members to seek public office. Potential candidates may be nominated
by LAMPAC to attend the AMPAC Campaign Candidate School and should be
encouraged to be active in politics and civic affairs at the local
level.
In elections in
which there is a physician-candidate or their family member, an
endorsement by the LAMPAC board shall not be automatic. Each such
election in which there is a physician-candidate or their family
member shall be evaluated separately and on its own merit.
BOARD POLICY NO. 9
SUBJECT: CANDIDATE SELECTION POLICY
APPROVED: 01/08/89
POLICY ABOLISHED: 07/08/04
I. OBJECTIVE
To establish a
flexible candidate selection policy.
II. POLICY
It shall be the
policy of the LAMPAC board to solicit society-wide input on candidate
selections. Advisory recommendations to the Board may be offered by:
1) the Council on Legislation, for state races, 2) the local candidate
review committee for all races, and 3) the LSMS Department of
Governmental Affairs and LAMPAC staff for all races.
BOARD
POLICY NO. 10
SUBJECT: PUBLIC RELATIONS
APPROVED: ADOPTED 01/08/89
AMENDED: 07/08/04
I. OBJECTIVE
To define LAMPAC and
its role and recruitment activities to the membership.
II. POLICY
It shall be the
policy of LAMPAC to produce brochures, newsletters, videos or other
materials to promote LAMPAC to the medical community and to educate
its membership.
BOARD POLICY NO. 11
SUBJECT: PUBLIC RELATIONS
APPROVED: ADOPTED 03/09/89
POLICY ABOLISHED: 07/08/04
I. OBJECTIVE
To extend voting
privileges on the board to alternate directors.
II. POLICY
It shall be the
policy of LAMPAC to allow all members of the board, including
alternates directors, to have full voting privileges.
III.
RESPONSIBILITY
The chair shall
appoint a bylaws committee from the board of directors to revise the
bylaws to reflect the above policy.
BOARD POLICY NO. 12
SUBJECT: CONFLICT OF INTEREST DISCLOSURES
ADOPTED: 07/08/04
AMENDED:
I.
OBJECTIVE
To disclose all
conflicts of interest associated with LAMPAC activities.
II.
POLICY
It shall be the
policy of the board to require annual disclosure statements by each
LAMPAC board member of any conflict of interest by them or their
immediate family or siblings. Any conflict of interest which, may
arise during a calendar year, shall be reported to the LAMPAC chair,
who shall announce such conflict to the board at its next scheduled
meeting. Any board member that has a conflict of interest may be
permitted to engage in Board deliberations and discussion, however
such member must abstain from voting on board actions relative to the
actual conflict of interest.
BOARD POLICY NO. 13
SUBJECT: CONFIDENTIALITY
ADOPTED: 07/08/04
AMENDED:
I.
OBJECTIVE
To protect the
evaluation and candidate selection information discussed during a
board meeting.
II.
POLICY
All board members
will sign an “Acknowledgement of Policy Regarding Confidential
Information” statement.
Matters arising
during the evaluation and candidate selection process before the board
shall be held during executive session and all information shared
shall be held in strict confidence. Notification of the final
candidate selections shall not be conveyed to the candidate by any
board member until the letter of endorsement has been issued clearly
stipulating to the candidate that this contribution comes from the
Louisiana State Medical Political Action Committee (LAMPAC).
Violation of this
Policy shall result in termination from the LAMPAC board.
BOARD
POLICY: 14
SUBJECT: ADDITION OF AGENDA ITEMS
ADOPTED: 07/08/04
AMENDED
I.
OBJECTIVE
To establish a
procedure for directors and alternate directors to add agenda items to
scheduled board meetings.
II.
POLICY
Agenda items for
candidate selection and all other matters to be discussed, considered
or acted upon by the board shall be forwarded to the LAMPAC chair
within one week prior to a scheduled board meeting.
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